Meeting
  City Council
MAYOR
Marie Blankley
     
  Agenda
CITY OF GILROY
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA  95020

CITY COUNCIL REGULAR MEETING 6:00 PM
MONDAY AUGUST 21, 2023		 COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tover

CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
 
Due to COVID-19, it is possible that the planned in-person meeting may have to change to a virtual meeting at any time and possibly on short notice. Please check the City of Gilroy website at http://gilroyca.iqm2.com/Citizens/default.aspx for any updates to meeting information.

COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL.  Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker.  Please limit your comments to 3 minutes. The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.

Written comments on any agenda item may be emailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA  95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting.  Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN.

In compliance with the Americans with Disabilities Act, and Assembly Bill 361, the City will make reasonable arrangements to ensure accessibility to this meeting.  If you need special assistance to participate in this meeting, please contact the City Clerk a minimum of 72 hours prior to the meeting at (408) 846-0204.  

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing.  Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. 

A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting.
 
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE

Government's duty is to serve the public, reaching its decisions in full view of the public.  Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
 
If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].
 
To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:

bit.ly/3FBiGA0

Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir

Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

The agenda for this City Council Regular Meeting is as follows:
 
1.
OPENING
1.1.
Call to Order
1.2.
Pledge of Allegiance
1.3.
Invocation
1.4.
City Clerk's Report on Posting the Agenda
1.5.
Roll Call
1.6.
Orders of the Day
1.7.
Employee Introductions
2.
CEREMONIAL ITEMS - Proclamations and Awards
3.
PRESENTATIONS TO THE COUNCIL
3.1.
Presentation from the League of California Cities
3.2.
PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL

This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda.

Email written comments on non-agenda topics to [email protected] or mail to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 pm on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited.
4.
REPORTS OF COUNCIL MEMBERS
 
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
 
Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate), South County United for Health
 
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
 
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, South County United for Health (alternate), VTA Policy Advisory Committee
 
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee
 
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board,Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team
 
Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee
5.
COUNCIL CORRESPONDENCE
6.
FUTURE COUNCIL INITIATED AGENDA ITEMS
7.
CONSENT CALENDAR
 
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order.
7.1.
Approval of the Action Minutes of the August 7, 2023 City Council Regular Meeting
7.2.
Accept and File Quarterly Cash and Investment Report as of June 30, 2023
7.3.
Approval of the Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information Associated with the Community Rating System of the National Flood Insurance Program
7.4.
Authorization to Approve Application to Receive Grant Funds from the California Youth Community Access Grant Program
7.5.
Adoption of an Ordinance Adding Chapter 16B, Sidewalk Vending, to the Gilroy City Code
8.
BIDS AND PROPOSALS
8.1.
Award of Contract to Perkins & Will for the Preparation of 'Basis of Design' Documents for the Gilroy Ice Center and Approve a Contract Expenditure of $275,000
 
1. Staff Report:  Karl Bjarke, Interim Public Works Director
2. Public Comment
3. Possible Action:
   
  Award a contract to Perkins & Will in the amount of $250,000 and approve an additional project contingency of $25,000 (10%) for a total amount of $275,000 for the preparation of ‘Basis of Design’ documents related to the Gilroy Ice Center project and
authorize the City Administrator to execute the contract and associated documents.
9.
PUBLIC HEARINGS
10.
UNFINISHED BUSINESS
10.1.
Selection and Appointment of Youth Commission Members
 
1. Staff Report:  Thai Nam Pham, City Clerk
2. Public Comment
3. Possible Action:
   
  Review the applications and interviews from the candidates and proceed with the formal appointment of suitable candidates to the vacant positions within the Youth Commission.
10.2.
Introduction of an Ordinance of the City of Gilroy Amending Section 2.13 of the Gilroy City Code to Modify the Regular Meeting Schedule of the City Council
 
1. Staff Report:  Thai Nam Pham, City Clerk
2. Public Comment
3. Possible Action:
   
 
  1. Motion to read the ordinance by title only and waive further reading of the ordinance; and
 
  1. Introduce an ordinance of the City Council of the City of Gilroy amending Chapter 2 relating to the Regular Meeting Schedule of the City Council.
11.
INTRODUCTION OF NEW BUSINESS
11.1.
Presentation of the Comprehensive Water and Wastewater Utilities Rate Study; Adoption of a Resolution Commencing the Proposition 218 Noticing Process, and Setting October 16, 2023, as the Date for the Public Hearing to Adopt Water and Wastewater Rates
 
1. Staff Report:  Harjot Sangha, Finance Director
2. Public Comment
3. Possible Action:
   
 
  1. Receive report; and
 
  1. Adopt a resolution:
 
  1. declaring intent to adjust water and wastewater rates;
 
  1. commencing the Proposition 218 noticing process; and
 
  1. Setting October 16, 2023, as the date for the Public Hearing to adopt the new proposed water and wastewater rates.
11.2.
Extension of Temporary Outdoor Dining Program
 
1. Staff Report:  Sharon Goei, Community Development Director
2. Public Comment
3. Possible Action:
   
  Adopt a resolution extending the temporary outdoor dining program through December 31, 2023. 
11.3.
Adopt a Resolution of Intention to Reimburse Expenditures for Costs Incurred in Connection with the Gilroy Ice Center Project
 
1. Staff Report:  Harjot Sangha, Finance Director
2. Public Comment
3. Possible Action:
   
  Adopt a Resolution of Intention to Reimburse Expenditures for Costs Incurred in Connection with the Gilroy Ice Center Project (the “Project”).
12.
CITY ADMINISTRATOR'S REPORTS
12.1.
Gilroy 2023-2031 Housing Element Update
12.2.
Santa Teresa Interim Fire Station Update
13.
CITY ATTORNEY'S REPORTS
14.
ADJOURNMENT
FUTURE MEETING DATES
   
September 2023
11 Regular Meeting - 6:00 p.m
18 Regular Meeting - 6:00 p.m
   
October 2023
2 Regular Meeting - 6:00 p.m
16 Regular Meeting - 6:00 p.m
   
November 2023
6 Regular Meeting - 6:00 p.m
20 Regular Meeting - 6:00 p.m
   
December 2023
4 Regular Meeting - 6:00 p.m
11 Special Meeting - 6:00 p.m
18 Regular Meeting - 6:00 p.m -CANCELED-
   
Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings.